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Automatically save sent items in delegator’s mailbox

Introduction

By default, when a user is granted access to another mailbox (delegator), whether it be another user mailbox or a shared mailbox, sent items are only saved in the sent items folder of the mailbox belonging to the delegated user (delegatee). In most cases, the desired behaviour is for the sent item to be stored in the sent items folder of both mailboxes.

Using this setting you can configure exchange mailboxes to automatically save sent items to both the user’s mailbox (delegatee) and the mailbox they are delegated access (delegator). The behaviour can be applied to both ‘Send as’ and ‘Send on behalf’ permissions.

Targets

User Mailbox, Shared Mailbox

User Impact

Low – When enabled, sent items will be saved to the sent items folder of both mailboxes. When disabled, sent items will only be saved in the sent items of the user’s mailbox and not the mailbox they have been delegated access to.

Parameters

Send on behalf – Enabled/Disabled

Send as – Enabled/Disabled

Admin Portal Reference

Not available in Exchange Admin Center

PowerShell Reference

To enable ‘Send on behalf’

Set-Mailbox <delegator's email address> -MessageCopyForSendOnBehalfEnabled $true

To enable ‘Send as’

Set-Mailbox <delegator's email address> -MessageCopyForSentAsEnabled $true

To disable ‘Send on behalf’

Set-Mailbox <delegator's email address> -MessageCopyForSendOnBehalfEnabled $false

To disable ‘Send as’

Set-Mailbox <delegator's email address> -MessageCopyForSentAsEnabled $false

Additional Notes

More information – Automatically save sent items in delegator’s mailbox in Exchange Online | Microsoft Docs

If Action is set to Notify

We report the setting as compliant if the setting matches the enabled value as set by the parameter.

We report the setting as non-compliant if the setting does not match the enabled value as set by the parameter.

If Action is set to Enforce

We report the setting as compliant if the setting matches the enabled value as set by the parameter.

We report the setting as compliant-fixed if the setting does not match the enabled value as set by the parameter and we adjust it to match.

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